Snow loading and roof collapse preparation

We’re in the middle of winter and snowstorms in Minnesota, so let’s talk about preventing snow
loading and roof collapses.  Adverse weather conditions can affect the structural integrity of buildings and can cause a partial or complete collapse.  You can minimize the risk of snow loading and roof collapse by planning, preparing, and taking prompt action to remove accumulated snow. 

The following safeguards can help prevent roof collapse:

• Continuously monitor winter storms and remove snow off roofs as soon as possible after each snowfall.
• Keep all drains clear and unblock debris (leaves, dirt, etc.) year round. The downspouts should also be clear.
• Keep the roof well maintained and do repairs/replacements as soon as required. 
• Keep workers trained and the proper equipment available for snow removal. 
• Keep an updated winter emergency response plan in effect, especially for snow removal. 
• Have a fall prevention plan that is compliant with local agency requirements before engaging in roof preparation activities.
• Confirm generators are in good condition and their fuel tanks are full. 
• Ensure fire hydrants and fire protection system control valves are visibly marked to avoid damage from snow removal equipment. 

After a snowfall

During a winter storm, it can be dangerous to be on the roofs. It is best to be prepared to take action after a snowfall.

• Do not allow unauthorized workers/persons on to roofs. All workers should be properly trained on snow removal and equipment use.
• Remove the snow systematically to maintain the balance of the structure. Use shovels and wheelbarrows. If using a snowblower, ensure that the auger is set to the highest level to prevent damage to the roof. 
• Do not create snow drifts by moving snow from one area on another.
• Verify all drains are clear of ice and snow to allow melting and runoff. If the roof is pitched and without drains, open paths to the eaves to ensure drainage and prevent ponding. 
• Inspect for any other roof damage and make necessary repairs when it is safe to do so. 

It is important to continue monitoring for winter storms and removing the snow off roofs as soon as possible, before the next storm comes in. When you protect your roof, you protect everything beneath it. 

Submitted by: Kate Connell, Loss Control Consultant

UPDATE Reminder: Changes to Federal CDL training coming Feb. 2022

Update to Oct 28, 2021 blog

Some cities may have concerns about the budget for this training. Consider that under the American Rescue Plan final rule, cities may elect a standard allowance of up to $10 million under the revenue loss category. These funds may then be spent on the general provision of government services (things we normally spending money on to provide services).  Cities will want to keep copies of the invoices to enable proper reporting of the use of ARPA funds and have until December 31, 2024 to spend these funds.

On Feb. 7, 2022 the updated Federal Motor Carrier Safety Administration (FMCSA) commercial drivers license (CDL) training standards will go into effect. These revised standards are required for anyone pursuing a new CDL license or endorsement. Training must come from a certified trainer registered in the FMCSA Training Provider Registry. As a result, most in-house training will no longer qualify.

The revised standards focused on entry-level driver training (ELDT), setting a baseline for anyone new to the commercial driving space. This includes those applying to: 

• Obtain a Class A or Class B CDL for the first time.
• Upgrade an existing Class B CDL to Class A.
• Obtain a school bus (S), passenger (P), or hazardous material (H) endorsement for first time.

Two exceptions in the FMCSA to be aware of are:

• If an applicant who obtains a commercial learner’s permit (CLP) prior to Feb. 7, 2022, obtains a CDL before the CLP or renewed CLP expires, the applicant is not subject to the ELDT requirements. 
• Any individual who meets one of the exceptions for taking a skills test in 49 CFR Part 383 is also exempt from the ELDT requirements. 

The registry’s purpose is to ensure entry-level drivers are proficient in both driver theory training and behind the wheel training. The registry will always contain the official list of qualified trainers and the records of drivers who have successfully completed their ELDT, and states will have access to that information. After a driver has completed the required training, the training provider must electronically submit the certification into the training provider registry. 

Looking for more information? Explore these additional resources:

Training Provider Registry

CDL regulation PDF 

FMCSA Website for ELDT 

49 CFR Pt. 383 Guidance Q&A

Where can I get certified as a playground safety inspector?

On average, over 200,000 children a year require emergency room care due to a playground-related injury. Of these, public playgrounds account for 74% of injuries.

At the League of Minnesota Cities, we frequently get asked where staff can go to get certified as a playground safety inspector. The National Recreation and Park Association (NRPA) offers the industry-leading certification program in playground safety, the Certified Playground Safety Inspector (CPSI) certification program. The CPSI certification program provides the most comprehensive and up-to-date training on playground safety issues including hazard identification, equipment specifications, surfacing requirements and risk management methods.

In-person options:

The Minnesota Recreation and Park Association (MRPA) offers the NRPA Certified Playground Inspector Course and Exam at 2 Minnesota locations in Spring of 2022.

Online options:

If you don't see a course in your area, the NRPA offers virtual courses.

If you’re looking to hire a local CPSI to inspect your playground equipment, you can find a list in the CPSI registry.

Additional resources:
IPEMA International Playground Equipment ManufacturerAssociation

Submitted by: Julie Jelen, Loss Control Consultant

Reduce your risk of carjacking

Stealing a car by force has captured headlines across the country. While city vehicles are not normal targets for carjacking, there are general precautions which should be followed. Here are some recommendations from the Minneapolis Police Department:

• Do not leave your vehicle running while unattended and never leave a key inside a parked vehicle.
• Enter your vehicle quickly and lock your doors.
• Memorize your license plate to help in fast recovery.
• Be aware of your surroundings and avoid being alone in your vehicle in certain areas, including isolated roads and parking lots.
• Don't sit in your vehicle with the windows down and the doors unlocked.
• Park in well-lit areas and if concerned, find a security guard to accompany you to your parked vehicle.
• When exiting your car, look around you before turning off the ignition.
• Make sure your cellphone is charged and accessible.
• Be aware of tactics carjackers use, including bumping into your vehicle, pretending to be stranded, and flashing their vehicle's lights at you. If you feel a threat, drive to the nearest police or fire station.
• Keep distance between your vehicle and the vehicle in front of yours if you need to drive around it and make a quick escape, especially at red lights.

If you are a victim of carjacking:

• Honk your horn or use your panic button on your key fob.
• Don’t resist, hand over keys.
• Call 911 immediately.

For more information on general vehicle crime prevention and personal safety, review this story from KSTP.

Submitted by: Julie Jelen, Loss Control Consultant

Central States Water Environment Association (CSWEA) George W. Burke, Jr. Facility Safety Award

Do you know of a municipality or perhaps your own, that has a strong safety program within their wastewater utility? Each year, the Central States Water Environment Association (CSWEA), Minnesota section, offers recognition opportunities for individuals or organizations that are doing great work. This year, they are working hard to find a candidate for the George W. Burke, Jr.Facility Safety Award. 

What is the CSWEA George W. Burke, Jr. Facility Safety Award?

Established in 1983, this award is given in recognition of active and effective safety programs in municipal and industrial wastewater treatment facilities. This award recognizes a wastewater treatment facility based on the documented and illustrated safety program and safety record of the facility for the preceding calendar year.

To submit nomination, go to CSWEA Awards. The nomination is technically due by November 15th, but will be extended as needed.  

Reminder: Changes to Federal CDL training coming Feb. 2022

Link to updated blog:

http://lmcpipeline.blogspot.com/2022/02/update-reminder-changes-to-federal-cdl.html

On Feb. 7, 2022 the updated Federal Motor Carrier Safety Administration (FMCSA)
commercial drivers license (CDL) training standards will go into effect. These revised standards are required for anyone pursuing a new CDL license or endorsement. Training must come from a certified trainer registered in the FMCSA Training Provider Registry. As a result, most in-house training will no longer qualify.

The revised standards focused on entry-level driver training (ELDT), setting a baseline for anyone new to the commercial driving space. This includes those applying to: 

• Obtain a Class A or Class B CDL for the first time.
• Upgrade an existing Class B CDL to Class A.
• Obtain a school bus (S), passenger (P), or hazardous material (H) endorsement for first time.

Two exceptions in the FMCSA to be aware of are:

• If an applicant who obtains a commercial learner’s permit (CLP) prior to Feb. 7, 2022, obtains a CDL before the CLP or renewed CLP expires, the applicant is not subject to the ELDT requirements. 
• Any individual who meets one of the exceptions for taking a skills test in 49 CFR Part 383 is also exempt from the ELDT requirements. 

The registry’s purpose is to ensure entry-level drivers are proficient in both driver theory training and behind the wheel training. The registry will always contain the official list of qualified trainers and the records of drivers who have successfully completed their ELDT, and states will have access to that information. After a driver has completed the required training, the training provider must electronically submit the certification into the training provider registry. 

Looking for more information? Explore these additional resources:

Training Provider Registry

CDL regulation PDF 

FMCSA Website for ELDT 

49 CFR Pt. 383 Guidance Q&A

Submitted by: Michael Neff, Loss Control Consultant

Are you doing self-inspections in your city?

Inspecting the workplace for hazards is one method your city can use to comply with the Minnesota AWAIR Act (AWAIR = A Workplace Accident and Injury Reduction). Employers covered by this act must establish a written program that includes the methods used to identify, analyze and control new or existing hazards, conditions and operations. Self-inspections will also help reduce costs, boost morale, increase productivity, and lower liability exposure. 

Self-inspection process

The inspection process is a structured way to identify any hazards or deficiencies that could lead to an accident or injury. These self-inspections should be part of the monthly safety committee activities. Start by developing a list of buildings, parks, and structures, etc. to inspect and establish an appropriate schedule for these inspections. Use an inspection tool, such as a checklist, to document the inspection results. The League of Minnesota Cities Insurance Trust (LMCIT) Loss Control has several customizable examples of checklists to use for the inspection process. Nearly all the items on the checklists have an underlying OSHA regulation.

Conducting the self-inspection

A sub-group of committee members, typically two, conduct the inspections with the area manager and an employee representative. Staff conducting inspections must be trained in hazard recognition. Based on its findings, the inspection team and/or safety committee will develop a list of corrective actions to reduce and eliminate any unsafe conditions that were identified. Ensure all hazards are corrected in a timely manner. 

Document

As the saying goes – if it’s not documented, it didn’t happen. Keeping a record of in-house safety audits and inspections will identify past areas of focus and demonstrate a healthy safety culture.

 

Submitted by: Julie Jelen, Loss Control Consultant