Are you doing self-inspections in your city?

Inspecting the workplace for hazards is one method your city can use to comply with the Minnesota AWAIR Act (AWAIR = A Workplace Accident and Injury Reduction). Employers covered by this act must establish a written program that includes the methods used to identify, analyze and control new or existing hazards, conditions and operations. Self-inspections will also help reduce costs, boost morale, increase productivity, and lower liability exposure. 

Self-inspection process

The inspection process is a structured way to identify any hazards or deficiencies that could lead to an accident or injury. These self-inspections should be part of the monthly safety committee activities. Start by developing a list of buildings, parks, and structures, etc. to inspect and establish an appropriate schedule for these inspections. Use an inspection tool, such as a checklist, to document the inspection results. The League of Minnesota Cities Insurance Trust (LMCIT) Loss Control has several customizable examples of checklists to use for the inspection process. Nearly all the items on the checklists have an underlying OSHA regulation.

Conducting the self-inspection

A sub-group of committee members, typically two, conduct the inspections with the area manager and an employee representative. Staff conducting inspections must be trained in hazard recognition. Based on its findings, the inspection team and/or safety committee will develop a list of corrective actions to reduce and eliminate any unsafe conditions that were identified. Ensure all hazards are corrected in a timely manner. 

Document

As the saying goes – if it’s not documented, it didn’t happen. Keeping a record of in-house safety audits and inspections will identify past areas of focus and demonstrate a healthy safety culture.

 

Submitted by: Julie Jelen, Loss Control Consultant