Friday, April 3, 2015

Required Workplace Postings


Get what you need…but don’t get scammed!

Ever get a phone call from a company trying to sell you workplace posters?  Hold on…it might be a scam.  “Required postings” scams have exploded in number over the last few years and have been reported by cities and other employers from coast to coast.  One sign it’s a scam is if the person on the other end tells you that there have been changes to regulations and that “you must purchase the latest OSHA posters” or else you’ll be “out of compliance.”  Often these scammers will attempt to sound like they represent a government agency.  They may send “official looking” announcements or even threatening notices warning of fines or penalties if you don’t purchase the “updated” postings.  This couldn’t be further from the truth.  These companies don’t represent OSHA or any other government agency.  They are private businesses, trying to make a quick buck through misrepresentation and deceit. 

 
The fact is Minnesota law does require employers to post state-mandated posters; however, these posters are available for FREE from the Minnesota Department of Labor and Industry (DLI).  Although there have been some design changes to the State’s posters, the regulations described in the posters have not changed, so employers do not need to replace their current poster set.  You do not have to pay anything to be in compliance with Minnesota’s required postings. These required postings include Safety and Health on the job, Minimum Wage, Age Discrimination, Unemployment, and Workers’ Compensation, and must be posted in a conspicuous location in the workplace (Note:  in addition to the state posting requirements, some U.S. Government agencies require postings, such as the Equal Opportunity Employment Commission).

 
You can request your FREE posters (available in English, Spanish, Hmong, and Somali) by phone, email, snail mail, or electronically via DLI’s website by visiting the web address below.  You can even print your posters directly from DLI’s website.  From the printer to the bulletin board!  For more information visit:  Order free, mandatory workplace posters online.

So if you receive a call or letter and suspect a scam, get a name and address, do some fact-checking, and then, if necessary report the incident to your state or local consumer protection agency and the Better Business Bureau (BBB).  That way, we’ll all be doing our part to “keep ‘em honest.”

By Joe Ingebrand





 
 
 

Friday, March 6, 2015

Help Wanted!!

Jobs, Jobs and More Jobs are available in Public Works and Utilities across the state of Minnesota.
The public sector is experiencing a significant challenge as "knowledge workers" retire in large numbers and there are few people qualified and ready to take their place. 

Sure, police and fire wear the nifty uniforms and are often easily recognized as "heroes" by the community.  While the "unsung heroes" in Public Works go about their everyday business.  Nearly invisible to the general public, it's usually when the toilet doesn't flush, the water doesn't flow, the lights won't come on, the streets aren't plowed or a disaster strikes, that people realize how much they depend on Public Works each and every day.

Could YOU inspire someone that might be interested in serving the public?  I recently talked with Mike Colestock at the Hennepin Technical College and asked him a few questions about the education program he helped create to give people a "leg up" on the knowledge curve. 

      What’s the history and purpose of the program? 

       The program was started about 7 years ago to prepare people for entry level work in public works agencies.  Unlike law enforcement or firefighting, public works is much less visible to the public.  Many of the services public works personnel perform are “behind the scenes” but absolutely vital to our quality of life.

What is the job market out there for PW workers both entry level and more advanced?

      The next several years are going to see a wave of retirements – not only in public works but in all employment sectors.  This is an excellent time to enter the public works field and, for those already there, to prepare for leadership responsibilities. 

What could they expect for a salary range? 

       Salaries vary by agency and are generally set by collective bargaining agreements.  That said, pay rates are posted with job openings so candidates have that information in advance.

Why would someone want a job in PW? 

       For people who like to solve problems, work independently and who don’t want to be “chained to a desk”, public works offers an excellent career path.  It is also one of those careers where employees know they make a difference; their work has a direct impact on the well-being of those they serve.

What makes it interesting/fun and who is likely to succeed at this work? 

       People who do well in this field are those who enjoy having a new challenge every day, are self-starters and who like to solve problems and think independently.  Public works jobs are interesting because no two days are the same.

What are they going to study?

       Student’s in HTC’s Public Works program will learn about the function of public works agencies in local government, different disciplines inside the profession and job seeking and interviewing skills.  There is also a heavy hands on component featuring practical skills public works employees use every day including small engine repair, HVAC systems, basic plumbing and park maintenance.

Who can they go to for questions? 

      For more information contact Mike Colestock at 952-995-1334 or email him at mike.colestock@hennepintech.edu

By: Cheryl Brennan
Loss Control Field Services Manager 

Wednesday, February 25, 2015

Department of Transportation (DOT) Drug and Alcohol Testing in the Workplace


The League of Minnesota Cities posted information on its website that includes a model DOT Drug and Alcohol testing policy.  DOT Drug and Alcohol Testing

The League received several questions regarding medical marijuana and its impact on a city’s DOT policy.  As the linked memo notes on page 8, federal DOT laws do not recognize any legitimate medical use of marijuana.   Further, even if marijuana is legally prescribed, DOT regulations treat its use like that of any other illicit drug.

 From time to time the League has received calls asking whether DOT medical cards are mandated for municipal employees who are required to possess a valid CDL.  Page 25 of the memo notes, at this time generally a DOT medical card is not mandated for municipal employees who are required to possess a CDL. While such a health card is not required presently, it may be in the future, and some cities presently choose to require employees to have one as a best practices approach for liability reasons only.
 
By Joyce P. Hottinger, SPHR | Assistant Human Resources Director League of Minnesota Cities
 
 

Monday, February 23, 2015

The Safety Incentive Program Trap


OSHA tends to frown on Safety incentive programs for various reasons. They are often fraught with problems in that they can create a disincentive to report injuries or near miss incidents which can lead to unsafe conditions not being reported and corrected. The suppression of accidents skews the city’s safety statistics leading to problems and safety issues not getting fixed or addressed. The incentive programs also have a tendency to get stale and lead to a reduction in participation by the employees. In the case of a program which has a monetary bonus or incentive tied to it, it can create of sense of entitlement over time which leads to pressure from co-workers on other employees to suppress accidents and the reporting of unsafe conditions.
 

Most of the incentive programs are based on “lagging indicators”. Lagging indicator programs tally up the past accidents, incidents and near misses and reward employees if the accidents are reduced in the future. The programs can be structured several ways such as total number of employees, separate departments or teams. If the accident rate lowers over time the employees are rewarded in various ways such as cash bonuses, prizes, lunches, etc.

 
These lagging indicator programs based on teams or departments can put pressure on employees to not report accidents, injuries and near misses for fear of causing the team or department to not get the incentive. This failure to report injuries and accidents defeats the purpose of a pro-active safety program.  It can mask accident data and unsafe conditions which would normally lead to improvements in the safety programs and a safer workplace.

 
The alternative to lagging indicator programs is leading indicator programs. Leading indicator programs are put in place to promote safety and safe work practices by rewarding employees for safety related behaviors and activities rather than for results. These incentive programs are set up for employees to be rewarded for things such as reporting safety violations, making safety suggestions, taking steps to correct unsafe situations and conditions, participating in safety training programs and volunteering for and participating on safety committees. The purpose of these program is to change the safety culture among employees so that over time the increased safety awareness and practice will lead to lower accident and injury rates through more pro-active safety program and culture.

 
Participation by employees can be a challenge for any incentive program. Administration of the program takes concerted effort by management and requires full participation, commitment and support from administration by improving safety programs, supporting changes in the operations, improving unsafe conditions where suggestions are made, and supporting the adoption and purchase of safety tools and equipment where needed.

By Paul Gladen

Tuesday, February 10, 2015

What's hot for winter?


Getting plugged in, that’s what’s hot!  There are now options for battery-powered heated clothing to wear on those extremely cold days that will help protect you against the threat of hypothermia and frostbite.  The options include gloves, socks, jackets, and pants.   
The concept is fairly new and ever expanding.  The widest variety I found was with First Gear and the apparel was available on Amazon.com.  There are also options available through heated-gloves.com or any outdoor sporting goods store. 

Yes, we all live in Minnesota and we all know that cold weather is part of the deal.  When you spend most of your workday outdoors in the Minnesota winters, you need to leverage any possible advantage to ward off that bone-chilling cold.  You need to take care to protect your extremities and appendages from frostbite and your body from hypothermia.  While you may think this is being dramatic, frostbite can occur very quickly in the arctic weather that we experience. 

According to the Mayo Clinic, the risk of frostbite is less than 5 percent when the air temperature is above 5 F, the risk increases as the wind chill falls. At wind chill levels below -18 F, frostbite can occur on exposed skin in 30 minutes or less.

Hypothermia is abnormally low body temperature and occurs when the body temperature drops below 95 degrees. When exposed to cold temperatures, your body begins to lose heat faster than it can be produced. Being active in cold, rainy weather increases the risk of hypothermia, as does being an older adult.

 
Hypothermia signs and symptoms include intense shivering, slurred speech, loss of coordination and fatigue. Seek emergency help right away for possible hypothermia.

Does that mean that you have to just accept the cold and shiver your way through the longest season of the year?  It used to be that you just added another layer or stayed inside when possible to stay warm.  Thanks to some great innovative minds, we no longer have to make that choice or bulk up to go outside in the frigid temperatures. 

Here’s to keeping warm and staying safe this winter! 

By Tara Bursey

Wednesday, January 28, 2015

Ice Arenas - Air Quality Rules

As of May 20, 2013, all ice arenas are subject to new air quality rules.  The rule changes are concerning air quality in the arenas, the measuring of that quality and employee training related to these measures.  The rules are applicable to all arenas, including those without internal combustion engine-powered equipment being operated indoors. 

Acceptable Air Quality
When the building is open to the public, the air quality conditions must be within the acceptable range and be maintained throughout the arena building.  This means that from the time the arenas doors open to the public to the time the doors close, the new air quality standards must be met.  This standard applies even when the arena is open with no attendance.  The acceptable air quality limits have been reduced to: one hour average concentrations of <20 ppm CO and <0.3 ppm NO2.

Certification and Training
All ice arenas must apply for certification annually.  You will receive an application and renewal notice from MDH (Minnesota Department of Health).  The new standard requires that at least one trained person must be available in the arena building when the arena is open to the public.   There must be annual refresher training specifically tailored to the facility and the trainee’s duties provided for all responsible persons. 

Measurement of Air Quality
Measurements of carbon monoxide (CO) and nitrogen dioxide (NO2) levels need to be taken at least twice per week when fuel-powered ice resurfacers are used.
  • One of the two sets of required measurements for resurfacers must be on Saturday or Sunday.
  • Air quality measurements must be taken at least once per week following maximum use of fuel-burning edgers.
  • If edging when arena is open to the public, testing is required 20 minutes after completion of edging.
  • If edging when arena is closed to the public, testing can be done any time prior to opening the building to the public.

Air Testing Equipment
Electronic air monitoring devices are permitted without special approval providing that they meet criteria stated in rule.
  • Air monitoring devices must be used, stored and calibrated according to manufacturer specifications.

When CO and/or NO2 Levels are High
When measurements of CO exceed 20 ppm or NO2 exceed 0.3 ppm, you must:
  • immediately increase the ventilation rate, and
  • suspend internal combustion engine
  • use until acceptable air quality conditions are measured throughout the building.

When unacceptable levels of CO or NO2 are measured, follow-up testing must be performed and documented as follows:
  • every 20 minutes until acceptable air quality is measured,
  • 20 minutes after the next five uses of ice maintenance equipment, and
  • at least once per day for the next three days.

 By Paul Gladen

 

Monday, January 19, 2015

Complacency is The Prelude to Disaster


There are many things that we do regularly and have done for years that become automatic. Driving is a prime example. We all drive to work or bring our kids to school driving the same route every day. Yet how many of us can recall every detail of that drive on any one occasion? Our minds are being occupied by the day to day minutia that creeps in to our thoughts on a regular basis. These are not trivial things but things that are important to our everyday life and family. What time was Billy’s or Suzie’s soccer game? What time was that meeting scheduled for at work? Whose birthday is it today?

When we embark on tasks that we have done over and over again those circuits or pathways in our conscience are not full and part of the task is being done by the unconscious part of our minds allowing space for other thoughts to creep in. This habituation and complacency is what can lead to injury not necessarily through carelessness but from tuning out what is going on merely from the fact that we have done it so often.

Every one of us, me included, have things that we say “I could do that in my sleep”. Repetition is what leads to complacency and habituation in many ways in the tasks we do, things we see, and safety shortcuts we might take due to inconvenience, lack of PPE, time crunches, etc. The habit of having done something one way, either correctly or not, for a period of time it becomes habituated in to our daily lives.

Some research done states it takes anywhere from 18 to 254 days to create a habit or to where doing a task becomes automatic. I would guess, that the frequency of the task being done would play in to the time it takes to reform the habit.

This plays to any of the tasks we do. Any task we do can benefit with retraining or revisiting the fundamentals in order to bring it back to the conscience part of our mind. Safety training can be at times repetitious and seem to be more of a bother than not but it is important in that it can bring things to light that have been pushed to the back to the dust bins of our mind and are overlooked due to compliancy and habit.

Safety training keeps us focused on what is important in the tasks we do on a daily basis. Many of the tasks we do can and are hazardous and complacency can lead to dire results, accidents and injuries.  Revisit the tasks that need to be done, think about their hazards, the safety precautions, procedures, and personal protective equipment that apply to those tasks and bring them back to the front of our minds. Remember Accidents cost money. Working safe is free.
By Paul Gladen